What is the most important module in a typical HRIS portal?
To help you configure your Human Resources Information System (HRIS) portal with the most essential modules, we asked HR managers and business leaders this question for their best recommendations. From Employee Portal to Payroll Module to Employee Onboarding Module, there are several modules that should feature on any HRIS system to help HR get the best handle on managing their workforce.
Here are seven features these leaders include in their HRIS system:
- Employee Portal
- Compliance Module
- Payroll Module
- Performance Management Module
- Leave Module
- Recruitment Module
- Employee Onboarding Module
Employee Portal
The most important module in a typical HRIS portal is the employee portal. This portal allows employees to view their pay stubs and other important documents. It can also allow them to update their personal information, such as their address or phone number. The employee portal is crucial because it improves employee engagement and makes it easier for employees to stay connected with the company.
Adil Advani, Stream Digitally
Compliance Module
As labor laws change, so does HR policy. This makes it increasingly difficult for HR professionals to keep up. Automated compliance modules are crucial for anyone considering an HRIS. Compliance isn’t just about staying in line with ever-changing state and federal regulations.
Things such as employee development, retention, and hiring are all impacted by proper compliance. In the wake of COVID-19, new HR compliance issues have arisen with the trend of remote/hybrid workplaces. These concerns include data breaches and their consequences on employee privacy.
Questions have arisen about the legality of testing, vaccination, and masking mandates and the issue of a private business’s autonomy. Staying on top of changing laws and new developments is tricky enough. Even the most adept HR department can use a robust HRIS to assist in managing federal and state tax document compliance, benefit compliance, ACA compliance, and PTO compliance.
Nir Leibovich, GoCo
Payroll Module
The most important module in a typical HRIS portal is the payroll module because it calls for several regulatory and compliance practices. A payroll module takes a considerable workload from manual salary calculation and disbursal. The payroll module also reduces the inconsistencies and human errors in adjusting leaves or overtime while calculating salary. The payroll module can also take care of tax calculation and reporting, saving valuable work hours. And companies prevent non-compliance and resultant hefty penalties and lost reputation.
Radhika Gupta, USCarJunker
Performance Management Module
Performance management modules provide all information on the employees’ performance in one easy-to-locate place. It helps leadership and project managers keep track of employees who are meeting up with company goals and KPIs.
It provides information on which employees should be encouraged and those that need to be motivated. It also keeps track of certifications and training acquired to ascertain qualifications for projects and possible promotions.
It is crucial because it helps determine how best to manage the workforce and make changes that improve the effectiveness of the workforce.
Sophia Dawodu, Local Electrician
Leave Module
A proper leave structure is an important aspect of keeping employees motivated. Adopting a suitable HRIS system with this module eases the process of staff management. The HR software enables employees to apply for leave remotely at any time and get instant responses on the same. The module automatically indicates leave days, exceeded days and the balance of days. This system eases HR’s job of manually following up on all these procedures. The HR software also allows employees to plan their leave accordingly.
yongming Song, Imgkits- Photo Editor
Recruitment Module
A recruitment module offers all the authorization process that allows the HR and other authorized workers in the process from supporting documentation to the initial shifting. I think all the Hr technology recruitment modules have enhanced the people to a great extent- For example, an application such as Linkedin and monster-like platforms are found as standard for the capabilities with the vendors. This recruitment module also helps in resume parsing, standard metrics and analytics for the candidate’s profile. This process can reduce the burden of the HR and other managers as modules like ATS and arcaros are designed to automate compliance.
Scott Krager, WODReview
Employee Onboarding Module
I think an important module in a typical HRIS portal is employee onboarding. This allows new hires to feel welcomed in their new roles before they even step in the door. With our HRIS, we are able to send welcome emails and new hire packets to our new employees before they begin employment with us.
It also sends email reminders with new employee checklists to the supervisors so they are able to get started on basic items such as set up for computers, phone, and email.
We are able to have it send out an email to the new hire asking them questions such as their favorite candy, color, etc and their responses then go back to their coworkers and supervisor!
Lindsey Hight, Sporting Smiles
