HR-to-Employee Ratio

What’s the best practice for HR to employee ratio?

From meeting your team where they are to expecting one HR rep per 50-100 employees, here are six answers to the question, “What are some best practices for a healthy HR-to-employee ratio?”

  • Meet Your Team Where They Are
  • Manage High Numbers of HR Personnel
  • One HR Teammate for Every 15 Employees
  • Dedicated Departmental HR Reps
  • Depends on the Size of the Organization
  • One HR Teammate Per 50-100 Employees

Meet Your Team Where They Are

Human resources teams need to respond to the needs of the workforce. It would be hasty to set a ratio based on headcount and say that any business, at any stage, should blindly follow that ratio.

In order to determine an effective HR-to-employee ratio, the best practice is to conduct a needs-analysis and craft a strategic plan for HR that will address business and employee needs to contribute to the organization’s overall success.

For example, depending on the areas of responsibility that fall under the umbrella of HR, an organization with less than 100 employees that experiences high turnover may need two or three HR team members to successfully manage on and off-boarding, as well as training, employee benefits, and employee relations.

Niki Ramirez , Founder & Principal Consultant,

Manage High Numbers of HR Personnel

A high number of HR personnel leading a large staff size always leads to worse results. This scenario mainly occurs in large organizations where the HR dashboard metrics show an increased tendency of absenteeism and low turnover with this unbalanced ratio.

A healthy ratio where the HR personnel is curatively balanced to a substantial number of employees improves the organization’s performance. The organization’s performance creates employment opportunities, since the better the ratio delivers, the more an organization will increase its staff size.

Yongming Song , CEO, Live Poll for Slides

One HR Teammate for Every 15 Employees

The right HR-to-employee ratio is critical to the success of any business. While the needs of companies vary, my personal HR ratio best practice is 1 HR person for every 15 employees. This allows the HR team to manage issues and benefits packages while also giving employees a person to go to with issues or questions. The HR team is often the first place employees go when they have questions about benefits, raises, hiring, firing, and a broad range of HR issues.

Luciano Colos , Founder & CEO, PitchGrade

Dedicated Departmental HR Reps

You typically want to have one HR representative for each department, depending on the size. You don’t want your HR reps to feel inundated, nor do you want your employees to feel neglected.

If you have departments that are up to, say, 25 people, that group should have its own HR team member dedicated to them. This way, there’s someone in HR who knows the ins and outs of that specific team and can manage accordingly.

Nabiha Akhtar, CEO & Founder, Lil Deenies

Depends on the Size of the Organization

The best practice for HR-to-employee ratios is determined by the size of the organization and its need to effectively manage its human capital.

Generally, a high HR-to-employee ratio reflects a larger-sized organization that places greater emphasis on human resources management, often involving specialized roles. This ratio can also describe an organization that has gone through a personnel reduction effort, requiring additional oversight from HR personnel.

For smaller organizations, a low HR-to-employee ratio might be more suitable as it typically means lower overhead costs without neglecting policies and procedures related to effective HR management.

Ultimately, regardless of size, it’s important for organizations to maintain an effective balance between cost efficiency and ensuring their workforce remains productive and engaged.

Grace He , People & Culture Director, TeamBuilding

One HR Teammate Per 50-100 Employees

The ideal HR-to-employee ratio can vary depending on several factors, such as the size of the organization, the complexity of its operations, and the industry in which it operates.

As a general rule, however, a ratio of one HR staff member for every 50 to 100 employees is considered a good starting point for most organizations.

This allows for sufficient HR support and coverage for employees, while also being cost-effective for the business. It is important to note, however, that the ideal HR-to-employee ratio can vary depending on the specific needs of the organization, and may require adjustments over time.

Kushal Desai , Founder, Softwarist

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