The Best Interview Scheduling Software According to HR Professionals

The Best Interview Scheduling Software According to HR Professionals

In the quest to streamline the hiring process, we’ve gathered insights from talent innovators and CEOs on the best interview scheduling software. From integrating with current processes to the automated scheduling and assessment capabilities of Interviewer.AI, explore the top eight tools recommended by industry experts.

  • General Advice: Integrate With Current Processes
  • Calendly and Bullhorn: Combined for Recruiters
  • TidyCal: User-Centric and Cost-Effective
  • Feature-Rich and User-Friendly
  • Doodle: Simplifying Time Zone Coordination
  • Atlas: Strategic Interview Coordination
  • Rakuna: Comprehensive Recruitment Suite
  • Interviewer.AI: Automated Scheduling and Assessment

General Advice: Integrate With Current Processes

The one that integrates with your current processes and technology. I love automating manual work to ensure a timely and user-friendly recruiting process. This is where most people feel interview-scheduling software comes into play to remove the back-and-forth of aligning calendars and putting the power back into the candidate’s hands, while allowing teams to focus on executing the overall candidate experience.

The best software should be the one that is already built into your ATS or your overall process. If your ATS doesn’t have interview scheduling but does have email templates, then a calendar app like Calendly is best. If you have an ATS with an interview-scheduling piece, leaning into that application is vital. Don’t overcomplicate your process with too many apps or steps; use what you have as current resources and build practices or apps that meet your current structure.

Kelly LoudermilkKelly Loudermilk
Talent Innovator , BuildHR, Inc.

Calendly and Bullhorn: Combined for Recruiters

My favorite scheduling software as a recruiter is Calendly. There is also an ATS called Bullhorn that schedules tasks for candidates, which I loved as well. It was easy to schedule the tasks and automate to make sure my responses went through on feedback or next steps.

Caroline PenningtonCaroline Pennington
Executive Search Recruiter, Podcast Host, Founder, Feminine Founder

TidyCal: User-Centric and Cost-Effective

TidyCal is revolutionizing the interview scheduling process, offering a seamless and efficient experience for both candidates and hiring managers. This software stands out for its user-centric design and functionality, catering to the unique needs of the recruitment process.

TidyCal simplifies scheduling for candidates by allowing them to choose from available time slots directly, eliminating the need for back-and-forth emails. This convenience not only speeds up the scheduling process but also leaves a positive impression on candidates, reflecting a company’s commitment to a streamlined and respectful hiring process. If you have a hiring panel that includes multiple people, there is also an option to create date polls so that they can choose from a list of times that work for everyone.

TidyCal’s integration with various calendar systems and its automatic adjustment for different time zones further enhance the experience for both parties. Hiring managers can effortlessly schedule across time zones without confusion, ensuring a smooth process for international candidates.

The best part? No more paying a fee every month for scheduling software. You pay once, and it is less than the cost of some calendar software’s monthly fee. This software is just $29 as a one-time cost. TidyCal is easy to set up, even easier to use, and extremely affordable!

Tamica SearsTamica Sears
HR Consultant, Sears Coaching Feature-Rich and User-Friendly

Seamless integration with calendars, simplified appointment-booking process, notifications and reminders, cancellation and rescheduling, or connection to Zoom, MS Teams, and Google Meet are some of the basic features of within a free plan. However, these are premium capabilities (worth $9.60–$12 per month) that put on the podium of the best interview-scheduling tools.

Here, users find customizable booking pages, time-zone detection, team scheduling for multiple members, buffer times, or reporting and analytics, providing insights into scheduling trends or appointment statistics. Beyond its robust features, stands out for its user-friendly design, intuitive interface, and customization options.

Additionally, boasts about actively incorporating user feedback into its development cycle, staying responsive to users’ needs and the evolving demands of the interview-scheduling landscape. So why should you use Because of its adaptability, transformative impact, and holistic approach going beyond functionality.

Nina PaczkaNina Paczka
Community Manager, MyPerfectResume

Doodle: Simplifying Time Zone Coordination

One software that has proven invaluable is Doodle. Its simplicity in coordinating multiple schedules makes it a go-to for setting up interviews across different time zones. This has been especially useful for us as we expand, ensuring we connect with top talent efficiently, despite geographical barriers.

Erik WrightErik Wright
CEO, New Horizon Home Buyers

Atlas: Strategic Interview Coordination

More than seamless calendaring, optimal interview coordination streamlines the candidate experience while enabling insightful partnerships between recruiters and hiring managers. Rather than transactional scheduling, we use Atlas with customizable sequencing, integrating assessments and agile team debriefs. Configurable workflows align with specific hiring needs – engineering roles include live code-collaboration exercises, while executives experience digital simulations mirroring real-time strategy pivots.

Throughout the sequenced steps, collaborative features empower recruiters with visibility into structured feedback from stakeholders on competency gains and cultural resonance observed during candidate interactions. The platform’s holistic view fuels smarter evaluation through pattern recognition, while its underlying analytics reduce unconscious bias by benchmarking individuals on skill-specific rubrics. This unifies insights from initial sourcing calls through final approvals.

While slick self-serve booking tools abound, Atlas’ specialized configurability builds alignment, surfaces trends, and anchors decisions over time—translating recruiting from task to strategic capability through technology. Its centralization, customization, and intelligence catalyze our talent crystallization.

Lou ReverchukLou Reverchuk
Co-Founder and CEO, EchoGlobal

Rakuna: Comprehensive Recruitment Suite

I find Rakuna to be a really effective choice. Rakuna presents a comprehensive suite for recruitment, and its scheduling component is a stand-alone tool that adapts well to all kinds of interview formats. It’s equipped with everything necessary for smooth scheduling. The tool’s notable features cover all meeting types, including one-on-one, panel, video, and in-person interviews. It allows candidates to easily reschedule interviews and includes features for notifications and reminders.

Additionally, it enables the collection of feedback post-interview and helps in evaluating interview effectiveness through its metrics reporting tools. Regarding pricing, Rakuna offers flexible plans, but details are provided only upon request. There’s also a seven-day free trial available for those wanting to test it out first.

Craig FochtCraig Focht
Cofounder & CEO, All Pro Door Repair

Interviewer.AI: Automated Scheduling and Assessment

One standout option that has gained popularity among recruiters and hiring managers is “Interviewer.AI.” This software offers an intuitive and user-friendly interface, making it easy to schedule and manage interviews efficiently. It provides automated scheduling capabilities, allowing you to send interview invitations and reminders to candidates with just a few clicks.

The software also integrates seamlessly with popular calendar platforms like Google Calendar and Outlook, ensuring that interview schedules are synchronized and conflicts are minimized. One notable feature of Interviewer.AI is its ability to conduct automated candidate assessments and evaluations, streamlining the interview process and providing valuable insights for decision-making.

Chris McguireChris Mcguire
Real Estate Investor, Real Estate Exam Ninja

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