6 Workforce Planning Best Practices

What is a best practice for workforce planning?

To help you best plan your workforce, we asked CEOs and HR managers this question for their best insights. From using data for workforce demand and supply planning to developing a robust hiring process, there are several tips that you may adopt as best practices to plan your workforce effectively.

Here are six workforce planning best practices:

  • Use Data for Workforce Demand and Supply Planning
  • Assign Roles With Goals
  • Build Your Brand Image
  • Stay Up-to-Date With The Labor Market
  • Identify Your Teams’ Strengths and Weaknesses
  • Develop a Robust Hiring Process


Use Data for Workforce Demand and Supply Planning

The best practice for workforce planning is using workforce demand and supply planning data. Your organization is a living organism, and it steadily changes and develops its scope of operations, staff, clients, and culture. Hence, it’s vital to accumulate and thoroughly track the changes in your company and assess how these changes impact the quality of your workforce: motivation, skill set, performance, and other aspects. You must know how it’s starting and take the audit of your current company’s state of things, which are employee development data; FTE and headcount; and  Internal mobility rate.

Caroline Lee, CocoSign


Assign Roles With Goals

The best way to plan out your workforce is to look at your goals and decide from the beginning who on your current staff will fill certain areas associated with those goals. Once you start to get that mapped out, you’ll start to see areas where you don’t have anyone that can successfully fill. That gives you an idea of who you will need to hire. 

Part of the planning is to look beyond your goals to the results of the goals. In other words, your goal may be to reach 50,000 on social media but the result of that could be that you will get 10,000 additional orders. Look at how you will handle all those additional orders. You don’t want to face a crisis of incredible results without a way to effectively handle them.

Tanya Klien, Anta Plumbing


Build Your Brand Image

Quality candidates are attracted to organizations with strong and reputable brands. Candidates also gravitate towards companies who are clear about the working environment, benefits, and future career opportunities among other crucial workplace information. Clearly define your employer brand to stand out more and appeal to top talent in your market.

Ray Leon, Pet Insurance Review


Stay Up-to-Date With The Labor Market

When looking to have a good plan for your workforce, it is good that you look at what the market is offering and understand it. Have an understanding of the type of people to hire, the salary ranges, the benefits offered for the same type of job, and any other important information. Having these facts by your fingertip will help you have a good workforce plan for the present and even the future and will definitely help you retain and have good hires.



Identify Your Teams’ Strengths and Weaknesses

If you plan your workforce according to their strengths, they will perform better at their roles and achieve the organization’s goals and mission. Whenever you play to your strengths, your performance will be better and lead to job satisfaction for the employees and performance satisfaction from the management.

Ivy Bosibori, USBadCreditLoans


Develop a Robust Hiring Process

A best practice for workforce planning is to have a robust hiring process that screens for cultural fit and actively seeks out diversity in your hiring pool. Talent acquisition is the most important piece of the hiring process, and it starts with a solid hiring funnel. A best practice for hiring funnels is to use technology to automate as much of the process as possible.

Admir Salcinovic, Pricelisto



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